Staff time tracking: daily working-hours register with clock-in by app, WhatsApp or QR
How to keep the club team's daily working-hours register in Badgie (art. 34.9 of Spain's Workers' Statute): who is in, hours for the month, balance and incidents, manual clock-ins and Excel export for the accountant.
7 min readIntermediateUpdated October 2, 2026
Quick answer
Badgie's Time tracking is the club team's daily working-hours register (art. 34.9 of Spain's Workers' Statute): it shows who is in right now, the hours worked compared with those expected in the month, the balance and the incidents, and exports to Excel for the accountant. Coaches and employees clock in from the teacher app, by WhatsApp, with the Site QR or from the dashboard.
It is part of the Staff group of the menu, together with Team and Departments, which is turned on in Modules.
In this guide
Where to find it
- Web dashboard: Staff → Time tracking group (also Team and Departments).
- Activation: Management → Modules, the “Staff & HR” and “Time tracking” modules.
- Teacher app: a clock-in card on the home screen and “My working-hours register” in settings.
- WhatsApp: the employee writes ENTRADA, SALIDA, PAUSA or FIN PAUSA (clock in, clock out, break, end of break) and Badgie recognizes them by their phone number.
- Site QR: a clock-in page with a PIN to use at reception.
Step by step
1. Set up the team
- Turn on the modules in Management → Modules.
- In Staff → Team review the list: it includes teachers and you can add employees with New employee (maintenance, reception, office…).
- Each person has an agreed schedule (weekly hours and days, for example “35 h/wk · 5 days”), which the system uses as “Expected” to calculate the balance.
2. Follow the working day
- In Time tracking → Today you see each person with their status (in, on break, out or absent), working day, clock-in, clock-out and expected hours. The Clock in, Break and Clock out buttons let you clock in from the dashboard.
- In Month you have each person's calendar with Worked, Expected, Balance and Issues (no clock-out, no clock-in, absent), with week, month and quarter shortcuts.
- People and Records show the detail per person and the list of clock-ins.
3. Correct and export
- If someone forgot to clock in, click Add punch and give the reason (it is required).
- A clock-in cannot be edited or deleted: if it is wrong, it is voided with its reason, and a record remains.
- Click Excel to download the period's register and send it to the accountant.
What the employee sees
In the teacher app they see a card to clock in, take a break and clock out, and their own working-hours register. They can also clock in by WhatsApp or, at the site, with the QR and their PIN.
With the AI agent
Ask Badgie Agentic who is in today or how the month's timesheet is going, with balance and incidents. It can also suggest a manual clock-in with its reason, void a wrong clock-in or set a person's agreed schedule, and message a team member by WhatsApp; all with your approval.
Frequently asked questions
Does it comply with the mandatory working-hours register?
It is designed for art. 34.9 of Spain's Workers' Statute: a daily register of clock-in and clock-out, clock-ins that cannot be edited or deleted (they are voided with a reason) and an export for the accountant.
Do coaches have to install anything?
They can clock in from the teacher app they already use, by WhatsApp or with the site QR.
What is an incident?
A day with something pending: a clock-in with no clock-out, a clock-out with no clock-in, or an absence on a scheduled working day.
Can I include staff who don't teach?
Yes. In Team you register any employee (reception, maintenance, office) and assign them to a department.